Vineyard Theatre is staffed by a team of talented, creative and hard-working individuals who are dedicated to maintaining and enriching the life of The Vineyard. Open positions are listed below when they become available. Follow the appropriate links for information on the position and how to apply.
ABOUT THE ROLE
The Comptroller is a critical member of the Vineyard Theatre team responsible for the day to day financial management of the organization. A true non-profit finance professional, the Comptroller will lead the annual audit process, providing all documentation and reporting to outside accounting firm Shall & Ashenfarb. Reporting to the General Manager, the Comptroller will have a critical role to play in the organization’s financial planning and keeping the company on its current path of sustainable management.
Financial Management Duties
● Creation and maintenance of annual budget in consultation with General Manager, Director of Production, and Managing Director
● Serve as direct contact for the payroll company.
● Process weekly payroll and timesheets
● Manage and report on accounts receivable and payable.
● Perform reconciliation of daily sales reports.
● Manage weekly bill pay
● Manages and reports on current balances and cash position, maintaining an annual cash flow report reviewed quarterly with Managing Director and General Manager
● Tracks credit card sales and monitors collections, troubleshooting as necessary.
● Executes all banking transactions.
● Reconciles Petty Cash.
● Prepares drafts of updated budgets.
● Manages annual audit preparation and during on-site visits.
● Maintains all fiscal files in good order.
● Reconciles with development and marketing departments.
● Manages year end income tax reporting (W2, 1099, etc.) with payroll company and accountants.
● Serves as direct contact for accountants and auditors.
● Executes all union, insurance, workers compensation, and unemployment filings.
● Purchase and administrate general liability insurance policy/manage any claims filed.
● Maintain, oversee, and advise on all matters pertaining to fiscal planning and policy.
● Attend all Finance Committee Meetings
● Support General Manager in pulling and updating quarterly P&L, Balance Sheet and cash flow statements for Finance Committee Meetings and prior to Board Meetings, Other duties as assigned by the General Manager.
Desired Experience, Skills & Qualifications
● 5 years of progressive financial management experience, or equivalent education and work experience with preference given to candidates with experience working within a non-profit context
● Genuine joy found in the arts preferably with a demonstrated passion for theatre
● Person of deep integrity who demonstrates good judgment and trustworthiness
● Confident competence in accrual accounting bookkeeping including working in Quickbooks or similar accounting software to make deposits, pay bills, create journal entries, reconcile bank and credit card statements and produce quarterly P&L and Balance Sheet reports.
● Experience preparing for an audit of annual financial statements
● Demonstrable ability to manage cash flow for a financially healthy organization
● Past experience managing capital campaign budgeting and cashflow a plus
● A successful applicant will be able to articulate a history of advocating for diversity, equity, and inclusion in their work, fostering a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion.
$60,000-$75,000 annually based on experience
Full time benefits include health insurance (100% covered by Vineyard Theatre), vision
and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b)
plan with 1% employer match after 1 year, life insurance, and commuter benefit packages.
Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people
with disabilities, transgender or gender non-conforming individuals to apply.
To apply: Send a cover letter, resume, and three references to firstname.lastname@example.org with the subject line: Comptroller
Director of Development
ABOUT THE ROLE
The Director of Development (DoD) is a key member of The Vineyard’s core leadership team, reporting to the Managing Director. Responsible for over $1.4 Million in annual contributed revenue, the DoD is a strategic fundraiser primarily focused on creating a pathway for individuals to grow in loyalty from single ticket buyers into major donors, potential Board members, and advocates for the organization. This individual will also guide foundation, government, and corporate grant strategy, overseeing the department’s Manager of Institutional Giving; as well as department operations and event planning in collaboration with the Development Fellow. In the coming years, the DoD will be responsible for charting a course that implements institutional learnings from the pandemic year, working with executive leadership to engage patrons through both traditional and non-traditional methods at all levels of the donor ladder. The DoD has the opportunity to capitalize upon Vineyard’s expansion into digital and other alternative forms of theatre to increase access to the theatre’s mission through philanthropy, both for loyal, local patrons and for those who may otherwise be limited by geography.
After over 30 years in its home on 15th Street in Union Square, Vineyard Theatre’s Board of Directors have embarked on a 40th Anniversary Capacity Building and Capital Campaign which will continue its silent leadership phase for the next year before launching publicly in late 2023. The campaign will support artistic opportunity and innovation, audience experience and expansion, as well as human capital and financial capacity building – including the transformation of the organization’s facility, which it owns outright. The DoD will partner with the Managing Director, Artistic Directors, campaign consultants, and the Board’s Development Committee to champion this campaign within the Vineyard’s rapidly growing community of funders.
Manage a development team including Manager of Institutional Giving, Development Fellow, Development Associate and Intern(s) towards goals of $1.4 Million+ in annual revenue by:
Facilitating professional growth of direct reports
Breaking down large department goals into achievable milestones across a portfolio of funder types and annual campaigns – including but not limited to individual annual fund appeals, special events including the annual Gala, and foundation and government support
Prepare annual Development plan, creating and maintaining department budget and cash flow documents
Partner with Marketing team to:
-Develop and implement loyalty programs designed to engage patrons from their first interaction to move them up a loyalty ladder
-Integrate a culture of philanthropy into interactions with patrons at all levels by encouraging giving in sales communications and box office interactions
-Sustain data integrity, utilize moves management tools to grow loyalty across giving levels, and identify major gift prospects with executive leadership
-Lead all Development efforts with Board of Directors, including regular updates on give/get requirements, solicitations and collections of annual Board gifts, management of Development and Gala committees, and encouraging peer-to-peer fundraising during events and annual fund campaigns
-Conceive, craft narrative for, and execute all individual giving campaigns including:
–Direct mail and digital solicitation
–Maker Memberships ($1,500-$5,000 donors), increasing giving with this loyal segment through in person asks and cultivation as well intimate production-related group events
–Artistic Directors’ Circle asks ($10,000-$50,000) in partnership with Managing Director and Artistic Directors
–Solicitations for the Capital and Capacity-Building Campaign in partnership with Managing Director and Artistic Directors
-Develop and execute fundraising event strategy with Development Fellow, from intimate cocktail receptions and talkbacks through the annual Gala of 250+ guests, including partnering with executives on strategic decisions surrounding hybrid/digital events post-COVID
-Develop personal relationships by greeting patrons at performances at all performance venues, and through individual cultivation including some night and weekend hours
Competencies and Qualifications:
-Bachelor or Masters degree in theatre, economics, English, arts administration or a related field or equivalent experience and 5-7 years of progressive responsibility and leadership roles with success in fundraising
-A successful applicant will be able to demonstrate a commitment to equity, diversity, and inclusion in their work and willingness to contribute to department-specific and organization-wide anti-racism efforts at The Vineyard
-Track record of team-building, high level of detail and project management in past work
-Evidence of strategic thinking and strategy implementation, the ability to look ahead and craft a larger narrative that tells the story of the organization and its programs in an accessible way
-Excellent writing and verbal communication skills
-Strong empathy skills and the ability to easily connect to others
-Skill in customer relationship management database use, preferably Spektrix or other program of similar complexity
Compensation Range: $75,000-$95,000 annual salary.
This is a full time exempt position. Full time benefits include health insurance (100% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 15 days vacation, 5 day full office closure around July 4 holiday (does not count towards vacation), 11 staff holidays, 401k plan with 1% match after one year of service, life insurance, and commuter benefit packages. Current Vineyard staff policy includes working 3 out of 5 days in the office when not in production and 4 out of 5 days in the office during active producing periods, and remaining days from home.
Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply. All Vineyard Theatre staff members participate in weekly anti-racism work as individuals, and as a team in partnership with Peoplmovr.
Vineyard Theatre is a fully vaccinated workplace. Full vaccination is required of all employees with exemptions made for sincerely held religious beliefs and medical exemptions.
To apply: Send a cover letter, resume, a theatre-related writing sample, and contact information for three references to email@example.com and write Director of Development in the subject line.