Employment

Production and Operations Manager

Reports to Director of Production

The Production and Operations Manager is a core team member of the Production and Facilities Department, reporting directly to the Director of Production (DoP). This role is a critical member of a team that both supports the visions of Vineyard Theatre artists and maintains a sustainable and supportive work environment for production labor. 

General Responsibilities

● Support Director of Production and act as Production Manager on all mainstage productions and in support of all new plays and musicals in development. 
● Provide operations support at the intersection of production, financial management, and organization infrastructure.

Production Management 
● Production Manage all productions. 
● Assist in creating production calendars. 
● Schedule and lead all production meetings and work with designers and management team to meet the needs of the production. 
● Supervise Production Department Heads in support of Director of Production. 
● Oversee the technical and preview processes of  productions in tandem with the DoP. 
Work with Stage Management, Company Management, and General Management to coordinate artist messaging, COVID Safety, and rehearsal scheduling. 
● Track, report, and reconcile production budgets in tandem with the DoP and General Manager.
● Manage all production and operations labor paperwork and collect/process timesheets/payroll information. Collect and process production/ops labor reimbursements with weekly payroll. 
● Approve and track all purchase orders associated with the production & ops budgets. 
● Work with department heads to source materials and labor
● Manage work calls 
● First point of contact for injury reporting. Collect injury reports and provide support for employees during the treatment period. 

General Operations

Office Management
● Manage office organization and supply orders, including but not limited to daily functionality of office network, phone systems, mail receivables and delivery systems. 
● Onboards new staff members and makes sure their work stations are set up.
● Project manage temporary office move during capital projects 

IT Management
● Assist new employees in setting up computers, email and access to servers and calendars 
● Provide minor IT support including running basic diagnostics and updating software
● Manage relationship with external IT support
● Research and implement software & hardware issues
● Assist DoP with IT infrastructure budget including creating and maintaining depreciation schedule with GM and purchasing new computers for staff as budgeted. 

Facilities Rentals Management
Vineyard Theatre Rehearsal Studio
● Maintain and manage janitorial, hospitality, and office supplies for space.
● Ensure the kitchenette space and clean and tidy as needed daily.
● Set out all trash, restock bathroom paper products and supplies as needed daily.
● Serve as Studio Monitor as needed 
● Establish, foster and maintain relationships with rental tenants to support current needs and potential future rentals. 
Vineyard’s Irving and Gertrude Dimson Theatre
● Serve as Theatre Rental Monitor as needed
● Provide tenants with event management assistance as needed including contacts for vendors, stage hands, insurance providers.

And any other duties assigned by the Director of Production. 

Desired Experience, Skills & Qualifications

● 1-3 years diverse experience working as a Production Manager, Technical Director, or similar role at professional dance, music and theater organizations  including but not limited to; commercial, non-profit, touring and regional productions.
● Strong technical skills and experience, including a basic understanding of theatrical lighting, special effects, rigging, set construction, costuming, audio production, video production, and prop acquisition.  
● Capacity to solve problems and engage in creative thinking about challenges.
● Clear and persuasive communicator, both written and verbal. Ability to work collaboratively and effectively with designers and directors with a full understanding of the artistic process and excellent interpersonal, teamwork, and diplomacy skills.
● Solid understanding of proper safety protocols for theatrical productions, OSHA, FDNY fire codes, and general standard building codes.
– FDNY Certificates of Fitness will be required, but can be attained after hiring:
– Supervision of Fire Alarm Systems and Other Related Systems (S-95)
● COVID-19 Compliance Officer Certification for entertainment production will be required,  but can be attained after hiring.
● A successful applicant will be able to articulate a history of advocating for diversity, equity, and inclusion in their work, fostering a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion.
● Computer skills include; Microsoft Office Suite, Google Suite, Quickbooks, Slack, Zoom, Dropbox, Qlab and Vectorworks.
● Ability to multitask and work effectively while managing multiple deadlines and priorities in multiple spaces with a variety of teams.
● Ability to work a varying schedule, including nights and weekends.

Compensation

● $60,000-$65,000 annually based on experience 
● Full time benefits include health insurance (100% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b) plan with 1% employer match after 1 year, life insurance, and commuter benefit packages. 

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply.

To apply: Send a cover letter, resume, and three references to jobs@vineyardtheatre.org with the subject line: Production and Operations Manager

Comptroller

ABOUT THE ROLE

The Comptroller is a critical member of the Vineyard Theatre team responsible for the day to day financial management of the organization. A true non-profit finance professional, the Comptroller will lead the annual audit process, providing all documentation and reporting to outside accounting firm Shall & Ashenfarb. Reporting to the General Manager, the Comptroller will have a critical role to play in the organization’s financial planning and keeping the company on its current path of sustainable management.

Financial Management Duties
● Creation and maintenance of annual budget in consultation with General Manager, Director of Production, and Managing Director
● Serve as direct contact for the payroll company.
● Process weekly payroll and timesheets
● Manage and report on accounts receivable and payable.
● Perform reconciliation of daily sales reports.
● Manage weekly bill pay
● Manages and reports on current balances and cash position, maintaining an annual cash flow report reviewed quarterly with Managing Director and General Manager
● Tracks credit card sales and monitors collections, troubleshooting as necessary.
● Executes all banking transactions.
● Reconciles Petty Cash.
● Prepares drafts of updated budgets.
● Manages annual audit preparation and during on-site visits.
● Maintains all fiscal files in good order.
● Reconciles with development and marketing departments.
● Manages year end income tax reporting (W2, 1099, etc.) with payroll company and accountants.
● Serves as direct contact for accountants and auditors.
● Executes all union, insurance, workers compensation, and unemployment filings.
● Purchase and administrate general liability insurance policy/manage any claims filed.
● Maintain, oversee, and advise on all matters pertaining to fiscal planning and policy.

Board Relations
● Attend all Finance Committee Meetings
● Support General Manager in pulling and updating quarterly P&L, Balance Sheet and cash flow statements for Finance Committee Meetings and prior to Board Meetings, Other duties as assigned by the General Manager.

Desired Experience, Skills & Qualifications
● 5 years of progressive financial management experience, or equivalent education and work experience with preference given to candidates with experience working within a non-profit context
● Genuine joy found in the arts preferably with a demonstrated passion for theatre
● Person of deep integrity who demonstrates good judgment and trustworthiness
● Confident competence in accrual accounting bookkeeping including working in Quickbooks or similar accounting software to make deposits, pay bills, create journal entries, reconcile bank and credit card statements and produce quarterly P&L and Balance Sheet reports.
● Experience preparing for an audit of annual financial statements
● Demonstrable ability to manage cash flow for a financially healthy organization
● Past experience managing capital campaign budgeting and cashflow a plus
● A successful applicant will be able to articulate a history of advocating for diversity, equity, and inclusion in their work, fostering a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion.

Compensation

$60,000-$75,000 annually based on experience

Full time benefits include health insurance (100% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b) plan with 1% employer match after 1 year, life insurance, and commuter benefit packages.

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply.

To apply: Send a cover letter, resume, and three references to jobs@vineyardtheatre.org with the subject line: Comptroller

Director of Development

ABOUT THE ROLE
The Director of Development (DoD) is a key member of The Vineyard’s core leadership team, reporting to the Managing Director. Responsible for over $1.4 Million in annual contributed revenue, the DoD is a strategic fundraiser primarily focused on creating a pathway for individuals to grow in loyalty from single ticket buyers into major donors, potential Board members, and advocates for the organization. This individual will also guide foundation, government, and corporate grant strategy, overseeing the department’s Manager of Institutional Giving; as well as department operations and event planning in collaboration with the Development Fellow. In the coming years, the DoD will be responsible for charting a course that implements institutional learnings from the pandemic year, working with executive leadership to engage patrons through both traditional and non-traditional methods at all levels of the donor ladder. The DoD has the opportunity to capitalize upon Vineyard’s expansion into digital and other alternative forms of theatre to increase access to the theatre’s mission through philanthropy, both for loyal, local patrons and for those who may otherwise be limited by geography.

After over 30 years in its home on 15th Street in Union Square, Vineyard Theatre’s Board of Directors have embarked on a 40th Anniversary Capacity Building and Capital Campaign which will continue its silent leadership phase for the next year before launching publicly in late 2023. The campaign will support artistic opportunity and innovation, audience experience and expansion, as well as human capital and financial capacity building – including the transformation of the organization’s facility, which it owns outright. The DoD will partner with the Managing Director, Artistic Directors, campaign consultants, and the Board’s Development Committee to champion this campaign within the Vineyard’s rapidly growing community of funders.

Responsibilities:
Manage a development team including Manager of Institutional Giving, Development Fellow, Development Associate and Intern(s) towards goals of $1.4 Million+ in annual revenue by:
Facilitating professional growth of direct reports
Breaking down large department goals into achievable milestones across a portfolio of funder types and annual campaigns – including but not limited to individual annual fund appeals, special events including the annual Gala, and foundation and government support
Prepare annual Development plan, creating and maintaining department budget and cash flow documents

Partner with Marketing team to:
-Develop and implement loyalty programs designed to engage patrons from their first interaction to move them up a loyalty ladder
-Integrate a culture of philanthropy into interactions with patrons at all levels by encouraging giving in sales communications and box office interactions
-Sustain data integrity, utilize moves management tools to grow loyalty across giving levels, and identify major gift prospects with executive leadership

-Lead all Development efforts with Board of Directors, including regular updates on give/get requirements, solicitations and collections of annual Board gifts, management of Development and Gala committees, and encouraging peer-to-peer fundraising during events and annual fund campaigns

-Conceive, craft narrative for, and execute all individual giving campaigns including:
–Direct mail and digital solicitation
–Maker Memberships ($1,500-$5,000 donors), increasing giving with this loyal segment through in person asks and cultivation as well intimate production-related group events
–Artistic Directors’ Circle asks ($10,000-$50,000) in partnership with Managing Director and Artistic Directors
–Solicitations for the Capital and Capacity-Building Campaign in partnership with Managing Director and Artistic Directors

-Develop and execute fundraising event strategy with Development Fellow, from intimate cocktail receptions and talkbacks through the annual Gala of 250+ guests, including partnering with executives on strategic decisions surrounding hybrid/digital events post-COVID

-Develop personal relationships by greeting patrons at performances at all performance venues, and through individual cultivation including some night and weekend hours

Competencies and Qualifications:
-Bachelor or Masters degree in theatre, economics, English, arts administration or a related field or equivalent experience and 5-7 years of progressive responsibility and leadership roles with success in fundraising
-A successful applicant will be able to demonstrate a commitment to equity, diversity, and inclusion in their work and willingness to contribute to department-specific and organization-wide anti-racism efforts at The Vineyard
-Track record of team-building, high level of detail and project management in past work
-Evidence of strategic thinking and strategy implementation, the ability to look ahead and craft a larger narrative that tells the story of the organization and its programs in an accessible way
-Excellent writing and verbal communication skills
-Strong empathy skills and the ability to easily connect to others
-Skill in customer relationship management database use, preferably Spektrix or other program of similar complexity

Compensation Range: $75,000-$95,000 annual salary.

This is a full time exempt position. Full time benefits include health insurance (100% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 15 days vacation, 5 day full office closure around July 4 holiday (does not count towards vacation), 11 staff holidays, 401k plan with 1% match after one year of service, life insurance, and commuter benefit packages. Current Vineyard staff policy includes working 3 out of 5 days in the office when not in production and 4 out of 5 days in the office during active producing periods, and remaining days from home.

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply. All Vineyard Theatre staff members participate in weekly anti-racism work as individuals, and as a team in partnership with Peoplmovr.

Vineyard Theatre is a fully vaccinated workplace. Full vaccination is required of all employees with exemptions made for sincerely held religious beliefs and medical exemptions.

To apply: Send a cover letter, resume, a theatre-related writing sample, and contact information for three references to jobs@vineyardtheatre.org and write Director of Development in the subject line.