Employment

Business Manager

Full time 

Reports to Managing Director
Partners closely with Vineyard Theatre senior staff 
Direct Reports: part time bookkeeper, currently external consultant

Compensation: $70,000-$80,000 annually based on experience

ABOUT THE ROLE

The Business Manager is a critical member of the Vineyard Theatre team responsible for the day to day financial management of the organization and human resources administration. A true non-profit finance professional, the Business Manager will lead the annual audit process, providing all documentation and reporting to outside accounting firm SAX. Reporting to the Managing Director, the Business Manager will work closely with a part-time bookkeeper who will provide additional overflow support as needed for accounting during heavy flow periods (particularly during productions). The Business Manager will have a critical role to play in the organization’s financial planning and keeping the company on its current path of sustainable management.

Financial Management Duties

Budget management

– Creation and maintenance of annual budget in consultation with General Manager, production staff and Managing Director
– Manages and reports on P&L, balance sheet, accounts receivable and payables, cash position; maintains annual cash flow plan; all reviewed quarterly with Managing Director and Finance Committee
– Reconciles revenue and expenses on a monthly basis with each department
– Maintain, oversee, and advise on all matters pertaining to fiscal planning and policy

Financial transaction management and execution

– Payroll lead including process weekly payroll and timesheets
– Executes all banking transactions including management of weekly bill pay, petty cash, reconciliation of sales reports

Financial reporting

– Manages annual audit preparation and during on-site visits
– Manages year end income tax reporting (W2, 1099, etc.) with payroll company and part time bookkeeper
– Serves as direct contact for auditors 

Purchase and administrate general liability insurance policy/manage any claims filed

Human Resources

– Manages recruitment, onboarding, and performance review processes that center anti-racist practices and values
– Identify areas for ongoing training and shared skill and culture growth opportunities for staff members
– Administers and monitors all HR benefits and compliance items
– Executes all union, insurance, workers compensation, and unemployment filings

Other duties as assigned by the Managing Director

Desired Experience, Skills & Qualifications:

– 5 years of progressive financial management experience, or equivalent education and work experience with preference given to candidates with experience working within a non-profit context
– Genuine joy found in the arts preferably with a demonstrated passion for theatre
– Person of deep integrity who demonstrates good judgment and trustworthiness
– Confident competence in accrual accounting bookkeeping including US GAAP, working in Quickbooks or similar accounting software to make deposits, pay bills, create journal entries, reconcile bank and credit card statements and produce quarterly P&L and Balance Sheet reports
– Experience preparing for an audit of annual financial statements
– Demonstrable ability to manage cash flow
– Past experience managing capital campaign budgeting and cashflow a plus
– A successful applicant will be able to articulate a history of advocating for diversity, equity, and inclusion in their work, fostering a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion

Compensation Range: $70,000-$80,000 annual salary, or commensurate with experience.

Full time benefits include health insurance (95% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b) plan with 1% employer match after 1 year, Flexible Health Account (FSA), life insurance, and commuter benefit packages.

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply. 

Vineyard Theatre is a fully vaccinated workplace. Full vaccination is required of all employees with exemptions made for sincerely held religious beliefs and medical exemptions.

To apply: Send a cover letter, resume, and contact information for three references to jobs@vineyardtheatre.org and write Business Manager in the subject line.

Director of Development

Full time, exempt position 

Requires night and weekend work as is customary with the position

Compensation: $85,000-$95,000, or commensurate with experience

ABOUT THE ROLE

The Director of Development (DoD) is a key member of The Vineyard’s core leadership team, reporting to the Managing Director. Responsible for over $1.4 Million in annual contributed revenue, the DoD is a strategic fundraiser primarily focused on creating a pathway for individuals to grow in loyalty from single ticket buyers into major donors, potential Board members, and advocates for the organization. This individual will also guide foundation, government, and corporate grant strategy, overseeing the department’s Manager of Institutional Giving; as well as department operations and event planning in collaboration with the Manager of Individual Giving and Development Fellow.

After over 30 years in its home on 15th Street in Union Square, Vineyard Theatre’s Board of Directors have embarked on a 40th Anniversary Capacity Building and Capital Campaign which will continue its silent leadership phase for the next year before launching publicly by late 2024. The campaign will support artistic opportunity and innovation, audience experience and expansion, as well as human capital and financial capacity building – including the transformation of the organization’s facility, which it owns outright. The DoD will partner with the Managing Director, Artistic Directors, campaign consultants, and the Board’s Development Committee to champion this campaign within the Vineyard’s rapidly growing community of funders.

Responsibilities:
Manage a development team including Manager of Individual Giving, Manager of Institutional Giving, Development Fellow, and Intern(s) towards goals of $1.4 Million+ in annual revenue by:
– Facilitating professional growth of direct reports
– Breaking down large department goals into achievable milestones across a portfolio of funder types and annual campaigns – including but not limited to individual annual fund appeals, special events including the annual Gala, and foundation and government support
– Prepare annual Development plan, creating and maintaining department budget and cash flow documents

Partner with Marketing team to:
– Develop and implement loyalty programs designed to engage patrons from their first interaction to move them up a loyalty ladder
– Integrate a culture of philanthropy into interactions with patrons at all levels by encouraging giving in sales communications and box office interactions
– Sustain data integrity, utilize moves management tools to grow loyalty across giving levels, and identify major gift prospects with executive leadership

Lead all Development efforts with Board of Directors, including regular updates on give/get requirements, solicitations and collections of annual Board gifts, management of Development and Gala committees, and encouraging peer-to-peer fundraising during events and annual fund campaigns

Conceive, craft narrative for, and manage all individual giving campaigns including:
– Direct mail and digital solicitation
– Maker Memberships ($1,500-$5,000 donors), increasing giving with this loyal segment through in person asks and cultivation as well intimate production-related group events
– Artistic Directors’ Circle asks ($10,000-$50,000) in partnership with Managing Director and Artistic Directors
– Solicitations for the Capital and Capacity-Building Campaign in partnership with Managing Director, Artistic Directors and Campaign Consultants

Develop and execute fundraising event strategy with Manger of Individual Giving Development Fellow, from intimate cocktail receptions and talkbacks through the annual Gala of 250+ guests

Develop personal relationships by greeting patrons at performances at all performance venues, and through individual cultivation including some night and weekend hours

Competencies and Qualifications:
– Bachelor or Masters degree in theatre, economics, English, arts administration or a related field or equivalent experience and 7+ years of progressive responsibility and leadership roles with success in fundraising
– A successful applicant will be able to demonstrate a commitment to equity, diversity, and inclusion in their work and willingness to contribute to department-specific and organization-wide anti-racism efforts at The Vineyard
– Track record of team-building, high level of detail and project management in past work
– Evidence of strategic thinking and strategy implementation, the ability to look ahead and craft a larger narrative that tells the story of the organization and its programs in an accessible way
– Excellent writing and verbal communication skills
– Strong empathy skills and the ability to easily connect to others
– Skill in customer relationship management database use, preferably Spektrix or other program of similar complexity

Compensation Range: $85,000-$95,000 annual salary, or commensurate with experience.

This is a full time exempt position. Full time benefits include health insurance (100% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 15 days vacation, 5 day full office closure around July 4 holiday (does not count towards vacation), 11 staff holidays, 401k plan with 1% match after one year of service, life insurance, and commuter benefit packages. Current Vineyard staff policy includes working 3 out of 5 days in the office when not in production and 4 out of 5 days in the office during active producing periods, and remaining days from home.

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people with disabilities, transgender or gender non-conforming individuals to apply. All Vineyard Theatre staff members participate in weekly anti-racism work as individuals, and as a team in partnership with Peoplmovr.

Vineyard Theatre is a fully vaccinated workplace. Full vaccination is required of all employees with exemptions made for sincerely held religious beliefs and medical exemptions.

To apply: Send a cover letter, resume, a theatre-related writing sample, and contact information for three references to jobs@vineyardtheatre.org and write Director of Development in the subject line.